NOTICE FOR NATIONAL COUNCIL MEETING AT BHOPAL ON 24 & 25/04/2015

NOTICE IS HEREBY GIVEN TO ALL THE UNITS THAT IT HAS BEEN DECIDED TO HOLD NATIONAL COUNCIL MEETING ON 24th & 25th OF APRIL , 2015 AT BHOPAL, MADHYA-PRADESH. THE BHOPAL UNIT HAS GRACIOUSLY AGREED TO HOST THE MEETING. ALL THE MEMBERS OF THE NATIONAL COUNCIL AS ENUMERATED BELOW IN TERMS OF THE AINBOA CONSTITUTION ARE REQUESTED TO POSITIVELY ATTEND THE MEETING AS PER THE SCHEDULE.

THE NC MEMBERS ARE REQUESTED TO REACH BHOPAL LATEST BY 07:00 AM ON 24/04/2015 AS THE MEETING SHALL START AT 10:00 AM SHARP. THE BOARD AND LODGE ARRANGEMENTS SHALL BE AVAILABLE FROM 07:00 PM ON 23/04/2015 TILL 07:00 AM ON 26/04/2015. THE MEMBERS MAY ACCORDINGLY PLAN THEIR TRAVEL AND INTIMATE THE PARTICIPATION CONFIRMATION ALONG WITH THE TRAVEL PLAN TO THE UNDERSIGNED AND TO SRI R.PHANDA , SECRETARY , BHOPAL UNIT (09425601878-M) LATEST BY 15/04/2015 SO THAT LOGISTICS MAY BE ARRANGED ACCORDINGLY.

ALL THE NC MEMBERS ARE ADVISED AND REQUESTED TO OBSERVE AUSTERITY IN TRAVEL EXPENSES AND AS FAR AS POSSIBLE TRAVEL BY THE RAILWAYS. NECESSARY DECISION TOWARDS THE MODE OF TRAVELLING MAY BE TAKEN AT YOUR RESPECTIVE UNITS AS THE TRAVEL COST FOR ATTENDING THE NC IS TO BE BORNE BY THE RESPECTIVE UNITS.

THE AGENDA FOR THE NATIONAL COUNCIL MEETING SHALL BE AS UNDER-

1. TO CONFIRM THE MINUTES OF THE LAST NC MEETING.
2. TO APPROVE AND RATIFY THE GENERAL SECRETARY'S REPORT FOR THE PERIOD 31/01/2013 TO 24/04/2015.
3. TO APPROVE AND RATIFY THE ACCOUNTS OF AINBOA CENTRAL UNIT FOR THE PERIOD 01/07/2012 TO 30/06/2014
4. TO APPROVE AND RATIFY THE SUPPLEMENTARY ACCOUNTS OF AINBOA CENTRAL UNIT FOR THE PERIOD 01/07/2014 TO 24/04/2015
5. APPOINTMENT OF ELECTION COMMITTEE TO CONDUCT THE ELECTIONS FOR NEW CEC
6. TO RATIFY THE ELECTION OF THE NEW CEC AS MAY BE ANNOUNCED BY THE ELECTION COMMITTEE AFTER THE CONDUCT OF ELECTIONS AS PER THE CONSTITUTION OF AINBOA.
7. ANY OTHER ITEM WITH THE PERMISSION OF THE CHAIR.

THE LIST OF MEMBERS

1. EACH UNIT SHALL BE AUTHORISED TO SEND ONE REPRESENTATIVE EACH AS PER THE NUMBER OF MEMBERSHIP ENROLLED AT THEIR RESPECTIVE UNITS AS ON 31/03/2015 AND WHOSE MEMBERSHIP FEE IS NOT IN ARREARS AS ON 31/03/2015-

* MEMBERSHIP UPTO 75     : ONE NC MEMBER

* MEMBERSHIP 76 TO 125   : TWO NC MEMBERS

* MEMBERSHIP 126 TO 175 : THREE NC MEMBERS

* MEMBERSHIP 176 TO 225 : FOUR NC MEMBERS.

* MEMBERSHIP 226 TO 275 : FIVE NC MEMBERS.

* MEMBERSHIP 276 TO 325 : SIX NC MEMBERS.

* MEMBERSHIP 326 TO 375 : SEVEN NC MEMBERS.

* MEMBERSHIP 376 TO 425 : EIGHT NC MEMBERS.

* MEMBERSHIP 426 TO 475 : NINE NC MEMBERS.

* MEMBERSHIP 476 TO 525 : TEN NC MEMBERS.

* MEMBERSHIP 526 TO 575 : ELEVEN NC MEMBERS.

IN ADDITION TO THE ABOVE THE SUB UNITS AT NE, A & N AND AT GOA (PANJI) SHALL HAVE THE FOLLOWING REPRESENTATION AT NC

*  NORTH EASTERN STATES OF SIKKIM , MANIPUR , MEGHALAYA , NAGALAND , MIZORAM , TRIPURA AND ARUNACHAL PRADESH WILL HAVE TWO MEMBERS IN ADDITION TO GUWAHATI NC MEMBER/S. THE TWO MEMBERS WILL BE DRAWN FROM ANY TWO OF THE ABOVE UNITS i.e. ONE FROM EACH OF THE TWO SELECTED SUB UNITS. THE SELECTION OF SUB UNITS SHALL BE ON ROTATION BASIS AND THE ORDER OF ROTATION SHALL BE DECIDED BY GUWAHATI UNIT IN CONSULTATION WITH ALL THE OTHER 6 SUB UNITS AND THE SAME MAY BE INTIMATED TO THE UNDERSIGNED LATEST BY 15/04/2015.

* ANDAMAN & NICOBAR SUB UNIT WILL BE REPRESENTED BY ONE MEMBER IN ADDITION TO THE NC MEMBERSHIP OF TAMIL NADU UNIT.  TAMIL NADU UNIT TO COORDINATE AND INFORM THE UNDERSIGNED LATEST BY 15/04/2015.  

*  GOA SUB UNIT WILL BE REPRESENTED BY ONE MEMBER IN ADDITION TO THE NC MEMBERSHIP OF MAHARASHTRA (PUNE)  UNIT. 

MAHARASHTRA (PUNE) UNIT TO COORDINATE AND INFORM THE UNDERSIGNED LATEST BY 15/04/2015.

PLEASE NOTE THAT WHILE DEPUTING THE NC MEMBERS TO NC THE FOLLOWING IS TO BE FOLLOWED-

THE ELECTED SECRETARY OF THE UNIT SHALL HAVE THE FIRST ENTITLEMENT FOR BEING THE MEMBER OF THE NC FOLLOWED BY THE ELECTED PRESIDENT, VICE PRESIDENT, JOINT SECRETARY (1), JOINT SECRETARY (2) [WHEREVER APPLICABLE], TREASURER AND THEN EC MEMBERS IN THAT ORDER. IN THE CASE ELECTED MEMBERS ARE NOT AVAILABLE TO ATTEND THE NC THEN ONLY AUTHORISATION FROM RESPECTIVE GENERAL BODIES MAY BE TAKEN FOR DECIDING ON THE NOMINATION OF THE MEMBER TO NATIONAL COUNCIL. 

        SD/-

DR D S CHAUHAN

GENERAL SECRETARY